This add-on allows you to automatically allocate a client's unallocated payments & credit notes to an invoice when the invoice is approved.
Enabling the Add-on
- Go to the Account & Settings tab and click on "Integrations & Add-ons"
- Use the "Search" field on the right and enter Automatic Allocation
- Click on "Enable" under the add-on's section
- You'll be directed to the settings page where you can confirm or change the "Start Date".
Settings
Start Date - Use this field to set the start date in the "Start Date" field. When setting the "Start Date", only payments and credit notes with dates on or after the start date with be allocated to clients' invoices automatically. You can leave the "Start Date" field blank to allocate payments and credit notes with any dates.
You can change the "Start Date" field at anytime by following the steps below:
- Go to the Account & Settings tab and click on "Integrations & Add-ons"
- Use the "Search" field on the right and enter Automatic Allocation
- Click on "Manage" under the Automatic Allocation Add-on
Trigger Method - You can set the type of method you'd like the automatic allocation to use and the following options are available:
- Automatic - This method allocates unallocated credits and payments automatically when an invoice is created with a status of approved (or when the status is updated to approved).
- Manual - This method allocates unallocated credits and payments when you manually trigger the process. This is useful if you need to allocate payments or credits to invoices that have already been approved.
- Both - When selected, it uses the automatic method and also supports the manual method.
Usage
When creating an invoice and using the "Automatic" trigger method, automatic allocation occurs when an invoice status is set to "Approved". This includes the following invoice creation methods:
An invoice that is created and set with the status "Saved" will not have payments or credit notes automatically allocated until the status is changed to "Approved". If you create invoice in the "Saved" state, you can use one of the following methods to set it to "Approved":
- Edit the Invoice and set the status to "Approved": Editing Invoices
- Approve Invoices in Bulk: Approve & Email Multiple Invoices at Once.
Any unallocated payments and/or credit notes are automatically allocated as soon as you approve them using one of the two methods above.
Manually Triggering Auto Allocation
You can begin a manual auto allocation by following the steps below:
- Click on Billing and then click on "Invoices" or "Payments"
- Click on "Auto Allocation" on the right-hand side
- Select a date in the "Start Date" field or leave it blank to allocate from any date
- Click on "Allocate" to begin the allocations
Comments
0 comments
Article is closed for comments.