Group Lessons

Teachworks allows you to schedule group lessons for your students. This article will look at the process in more detail.

Scheduling a Group Lesson

In order to schedule a group lesson, you can follow the steps below:

1. Click on "Calendar" and then click on "Add Lessons".
2. In the “Students” field, select a student from the list to add to the lesson. You can also begin typing their name in the field.
3. Repeat Step 2 to continue adding additional students to the lesson - the names of each student in the lesson will appear in the "Students" field.
   
4. When you've selected all of the students, fill out the remaining fields on the form.
5. Click on "Submit" to schedule the group lesson.

Adding a Student to a Repeating Series of Lessons

In some cases, you may need to add a student to a repeating group lesson. If the student is joining the class on a different date than all other students in the series and/or the student's last lesson is before the series is finished, you will need to add them to the series following specific steps.

As an example, if you have a group lesson that goes every Friday from October 1st  - December 30th and a student is joining the repeating series on October 25th but will end on Dec 15th.  

1. Click on "Calendar" and then click on "Main Calendar".
2. Click on the lesson in the series on October 25 (This is the first lesson the student needs to join).
3. Click on the "Edit" option in the pop-up.
4. Add the student in the "Students" field.
5. In the "Apply To" section, select the "Current & Future Lessons" option
6. Click on "Submit" to save your changes.

As the student's last lesson is occurring on December 15 (before the series ends), you'll need to remove the student from the series before it ends by following the steps below:

1. Click on the lesson in the series that occurs after the student's last lesson on December 15.
2. Click on the "Edit" option in the pop-up.
3. Remove the student from the "Students" field by clicking the "X".
4. In the "Apply To" section, select the "Current & Future Lessons" option
5. Click on "Submit" to save your changes.

NOTE: It's important to make sure you select the lesson after the student's last lesson, as you still want to include him in the final lesson but not in the next occurring lesson.

Setting a Limit on the Number of Spaces in a Group Lesson

If you'd like to limit the number of spaces in the group lesson, you can set using the "Available Spaces" field on the "Add Lesson" form.  If this field is left blank, there will not be a limit to the number of spaces in the lesson. 

Assigning Students to a Group to Speed Up Scheduling

If you have specific groups of students that meet regularly, you may want to create predefined student groups.  These groups can be quickly added to lessons in bulk using the "Add students from group" link:

You can find more information about student groups in this detailed article: Student Groups Add-On.

Setting Lesson Costs

The lesson cost for each student in the group will be determined by the billing settings on their respective profiles.

You can only assign one service to a group lesson, so if students have their billing method set to “Use Service List Price”, the selected service will be used to determine their lesson cost.

You can find more information about each of the billing methods offered in Teachworks in this article: Billing Methods

Setting Wages for Group Lessons

The wage for an employee will depend on the wage settings on their profile and will not update as students are removed or added to the lesson.  You can find more information about wage methods for employees in this article: Setting Employee Wages.

Need some more help? Watch a video here.