Open Classes Add-on

The Open Classes Add-on allows you to make lessons open for students to enroll themselves.  Enable and use this add-on by following the instructions below:

Enable
1. In your administrator account, go to the Account & Settings tab and click the "Integrations & Add-ons" option.
2. Find the "Open Classes Add-on".
3. Click the "Enable" link.

Settings
After enabling the add-on, click the "Manage" link to customize the add-on's settings.  The settings that you can enable are below:

1. Enable Notification - When enabled, this setting will send an email notification to the company whenever a student joins a lesson.
2. Join Course - Enable this setting to have the option to allow students to join a course of repeating lessons (instead of joining only a single lesson).
3. Client Default Visibility-  When enabled, open classes will be displayed by default on family & student calendars. When left unchecked, family & student calendars will only show the students' scheduled lessons only, with a filter option to also display open classes.
4. Cutoff Time - This setting allows you to specify the number of hours before the start of an open class when students can no longer join.

NOTE: The number of hours specified in this setting will be used for the "Join Classes" option in the Website Booking Plugin when that setting is enabled.

 Opening a Lesson for Students to Join
When adding or editing a lesson, check the box under the "Open Lesson" field on the form and select the number of available spaces for the lesson. 

If the software is not letting you add an open lesson without selecting a student. Go to your account settings and scroll down to "Calendar & Event Settings" and under "require a student" select "off". This will allow you to create open lesson without requiring a student.

Viewing Open Lessons
Both open and closed lessons are displayed by default in admin, staff and teacher accounts.  To view only lessons that are open for students to join, use the filter in the sidebar.  You can also view lessons that are closed to enrollment using the filter.

In student and family accounts, open lessons are hidden by default.  To view open lessons the client can select "Show" in the Open Lessons menu in the sidebar of the calendar.  The calendar will show all open lessons that are on or after the current date.  If you've enabled the "Client Default Visibility" setting, any open classes will be displayed by default on family & student calendars.

Joining Lessons
Open lessons are displayed on student and family calendars.  To join a lesson, clients can follow these steps:

1. Click on the lesson.
2. Click the "Join" link in the pop-up.
3. Select the students to join the lesson.
4. Submit the form.

Joining Courses

Click here for more information about creating courses and allowing students to join a full course at once: Creating Courses.

Cancelling Lessons

If a student cancels their lesson you should remove them from the lesson instead of changing their status to Cancelled. This ensures that the lesson status remains "Scheduled" so that other students can join, and that the space is made available to other students.  You can follow the steps below to remove a student from a lesson:

1. Click on the lesson.
2. Click the "Edit" link in the pop-up.
3. Remove the student in the "Students" field by clicking the "x" next to their name.
4. Submit the form.

Note About Customer Cancellations Add-on: If you are using the Customer Cancellations Add-on, and a customer cancels a student in an open class, only the student's status will be set to cancelled. The class status will remain unchanged so that other students can enroll in the class. To update the status for the entire class, complete the lesson as usual using the Complete Lesson form.