Flat Fee & Subscription Billing Method

Teachworks supports a number of different billing methods. This article will look at our non-hourly Flat Fee Billing method in some more detail:

When to Use Flat Fee Billing

It's best to use the Flat Fee billing method if you bill your customers for a set amount, regardless of the number of lessons they’ll be taking over a period of time.

How the Customer is Charged

Customers are charged a flat fee per term, per month or per any other period of time you select. When billing a customer using the flat fee method, the lesson cost will be set to $0 automatically since the customer has already been charged a flat fee for the lessons on their invoice.

Using the Flat Fee Billing Method

In order to use the Flat Fee billing method, you need to set the “Billing Method” on the student’s profile to “Charge Flat Fee” by following the steps below:

1. Click on "Students" and then click on "Students".
2. Click on the "Edit" button next to the student you'd like to change to Flat Fee billing.
3. Scroll down to the "Billing Details" section.
4. Set the "Billing Method" field to "Charge Flat Fee".
5. Submit the form to save your changes.

When generating an invoice for a customer, you'll need to ensure you use the “Add Charge” option in the invoice items section.  You can then enter the details for the charge, such as a description, the amount and quantity.

Subscription Billing (Recurring Flat Fee)

If you charge your clients using a subscription billing model, you can use our Invoice Autopilot Add-On. To create subscriptions, you can an invoice autopilot schedule which will automatically generate invoices on a recurring schedule you select and will include the charge(s) you add to the invoices.

**Note sure which Billing Method to choose? View our cheat sheet here: Teachworks Billing Methods and Cheat Sheet